Conference Support at DCU
Your Trusted Partner in Conference Excellence
With over two decades of experience, the DCU Conference Office is one of Ireland’s most trusted professional conference organisers. We deliver seamless, high-impact conferences tailored to your needs.
Working with Failte Ireland and Failte Ireland approved Professional Conference Organisers, we offer either full-service management or selected event support. Our expert team ensures your event runs smoothly from the bid to the final delivery.
Our Services
Complimentary bid preparation
- Comprehensive Bid submission to include detailed budget, venue information and letters of support to the association.
Programme Coordination
- Programme Design – Collaborating with your scientific or technical committee to structure sessions, workshops, keynotes, and parallel tracks.
- Speaker Management – Managing speaker invitations, abstracts, biographies, travel arrangements, and presentation schedules.
- Abstract Management Systems – Overseeing online submission processes, peer review workflows, and communications with authors and reviewers.
- On-site Coordination – Managing session timing, AV requirements, and speaker support to ensure the programme runs seamlessly.
- Quality Assurance – Ensuring smooth transitions, professional session flow, and a consistently high-standard delegate experience.
Conference Planning & Financial Management
- Delegate Services – Ensuring a positive participant experience from registration through to departure.
- Online Registration Systems – Setting up secure, user-friendly platforms for registrations, payments, and automated confirmations.
- Customer Service – Responding promptly to enquiries, managing special requests, and providing multilingual support when required.
- Accommodation Management – Negotiating room blocks, coordinating bookings, and managing changes or cancellations.
- On-site Management – Overseeing check-in, badge printing, information desks, and delegate support throughout the event.
- Data Management – Maintaining accurate delegate databases and providing comprehensive attendance and demographic reporting.
Marketing & Communications
- Strategic Marketing – Maximising attendance, visibility, and engagement through targeted campaigns across academia, industry, and sponsors.
- Branding and Design – Developing cohesive event branding, including logos, websites, and promotional and digital materials.
- Digital Marketing – Managing email campaigns, social media presence, and website content to drive engagement and conversions.
- Stakeholder Communication – Keeping committees, sponsors, and exhibitors informed through clear, consistent updates and tailored messaging.
Delegate Services
- Pre-event Communication & Logistics – Coordinating information, confirmations, and support to prepare delegates for attendance.
- On-site Registration – Managing check-in, badge printing, welcome desks, and real-time delegate assistance.
- Social Programme Coordination – Organising receptions, networking events, tours, and social activities to enhance the delegate experience.
- Transport coordination – Providing information and arrangements for local transport, transfers, and travel options.
Exhibitions & Sponsorship
- Sponsorship Strategy – Developing tailored sponsorship packages and pricing structures to engage partners at all levels.
- Prospectus Creation – Producing professional materials that clearly outline benefits, opportunities, and value propositions.
- Sales & Relationship Management – Identifying and engaging potential sponsors and exhibitors, negotiating agreements, and fostering long-term partnerships.
- Exhibition Management – Planning and coordinating the exhibition floor layout, booth assignments, and setup/teardown logistics.
- Fulfilment & Reporting – Delivering contracted benefits and providing post-event reporting to demonstrate ROI and impact.
Your Conference Journey
1. Meet Your DCU Support team
2 . Complimentary Bid Preparation
3. Conference Planning & Financial Management
4. Programme Coordination - Abstract Submission & Management
5. Delegate Services
6. Logistics & Supplier Management
7. Exhibition & Sponsorship Management
8. Marketing & Communications
Beyond the Venue: Full-Service Conference Support
Executing a successful conference requires a partner with deep expertise, an understanding of operational complexities, and a commitment to professional delivery. Our conference facilities provide comprehensive, end-to-end support designed to ensure a seamless and high-impact event experience. Whether you are preparing a conference bid or overseeing event execution, our team offers the resources and capabilities to support every stage of the process.
Conference Locations
How to get to DCU
By Car
All three DCU campuses are within 15 minutes of the M50 motorway and offer on-campus parking. For The Helix and the Glasnevin campus, use the Collins Avenue entrance. Parking is available on a pay-and-display basis and is free after 7 pm on weekdays and all day at weekends.
By Public Transport
DCU is served by multiple Dublin Bus routes including the 4, 9, 11, 13, 44, and 155, depending on your campus. Bus stops are located within a 5-minute walk of each main entrance
By Airport
DCU is just a 10-minute drive or taxi from Dublin Airport. The airport is also connected via the 16 and 41 buses. If you’re arriving from overseas, let us know – we can arrange early check-in, group transfers, or custom delegate info.
WHat Our Clients are Saying
