The Advantages Of Working With Event Planners

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Sarah Corcoran

Are you planning your first conference or event in Dublin? Not sure where to start? Don’t risk missing something important by doing it alone. Instead, enlist the help of an experienced event planning team to take the stress off and ensure your event goes off without a hitch. Using an event planning team has benefits you may not have thought of including using their existing relationships with suppliers, offering guidance on your budget and giving you peace of mind – something you couldn’t put a price on. At DCU, we have many years of experience hosting events of all shapes and sizes in our Dublin conference space. Contact us today to learn more about holding your event in our flexible meeting space in Dublin.

Create Contacts

It can take years to establish relationships with suppliers and it’s something you may never perfect in your short time as a planner. If you’re planning an event from overseas or far from the event venue, it’s difficult to gauge from phone calls and online reviews which suppliers are reliable and are offering the best value for money. When you engage an event planning team or company, you’re drawing on years of event planning experience as well as decades of trusted relationships. They can send you in the right direction for whatever you need whether it’s top-of-the-range AV equipment for your conference or branded cupcakes for your product launch. They know the most reliable suppliers and can guide you on cost if you’re using your own.

Familiar with Technology

Event planners have seen it all. They’ve been planning through pandemics, seen failures of AV equipment and even had venues cancel on them last minute. They are completely familiar with the ins and outs of the technology and equipment to make your event a reality and come prepared with backups. This year will see a return to in-person events with virtual-only events declining. We’ll see a rise in hybrid events, meaning attendees can choose whether they’ll be attending in person or virtually. The content of the event, and perhaps a recording of the speakers can be sent to attendees so they can continue to benefit long after the event has finished. Your event planner has the knowledge and skills to make this a reality.

Budget

How much does it cost to hire a venue? How much to decorate your room and provide catering to your guests? How about costs for ticket processing online? It’s hard to know where to start when planning the budget for an event. If budget is an issue or you want to keep a close eye on spending, an event planner is the way to go. They can give you a good idea of what you can expect for your budget, where you should increase estimated costs and where you might be overestimating costs. Their relationship with suppliers usually means you get preferred rates as well as the best quality service and supplies as they each want to make the relationship profitable.
 

Creativity

Event planners are highly creative and resourceful.  Whether you wish to bring your guests back in time to a 1920s speakeasy party or to welcome them to the world of witchcraft and wizardry, an event planner can bring your vision to life.  At Meet in DCU, we have a wide range of event facilities that be transformed to take your guests out of this world.

Harrow Potter Themed Event At DCU

Peace of Mind 

Planning an event is difficult especially if it’s in addition to your usual day job. You’ll likely wake up thinking of things you may have forgotten and go to bed worrying about the same. Event planners think of everything for you, so you won’t have any last-minute surprises. They have much experience planning all sorts of events and understand the complexities of each. They have considered all of the small details that are easy for novices to overlook and they give inspiration and a fresh eye to experienced planners. You can relax and enjoy your event, knowing that experts have lifted the burden of organising off your shoulders and the results will exceed your expectations. Stress relief is one of the biggest benefits of engaging a professional event planner.

 

Event planners are a special breed of people. They are organised and calm while having an uncanny ability to thrive under pressure. Contact DCU and view our flexible event space in Dublin for any event requirements you may have. We work with your event planner to make your product launch, conference, seminar, meeting or event in Dublin a reality. 

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